Frequently Asked Questions
Find out all the details for camp registration here!
What age range should I register for? Where do I pick up my child? Is there a cancellation policy? Answer these important camp questions and more by reviewing the below information.
- Which age group should I register my child for?
- What do I need to make a reservation?
- When can I register for summer camp?
- Is there a cancellation policy?
- Are you able to accommodate my child with medical allergies and/or special needs?
- Where is the Chapel Hill camp happening in 2020?
- What do I do if I need to pick up my child early from camp?
- What do I do if I need someone else to pick up my child from camp?
- What sort of activities will my camper participate in?
- Who are your educators?
- How many campers are in a group?
- What is included in the boxed lunch?
- What happens during Afternoon Care?
- Can I exchange sizes for my camp t-shirt?
- What happens during Morning Care?
- What should my child bring to camp?
- Is there a way for me to know what my child will do in their camp?
- How does drop-off, pick-up, and parking work?
Which age group should I register my child for?
- Register for the camp appropriate to the grade your camper will enter in Summer/Fall 2020.
- The minimum age for our Pre-K campers is four. Four-year-olds must reach their 4th birthday by the first day of registered program. No exceptions. Proof of age may be required.
- All campers must be potty-trained prior to starting camp.
- We understand that many of our campers have extensive knowledge of particular subjects and we write our camp curricula with a wide range of abilities in mind for each developmental stage. We design our camps so that educators can vary their lesson plans based on the interests and levels of campers and camp groups.
What do I need to make a reservation?
- To register for camp, you need an UltraCamp account. Please visit Create An Account to set up your profile.
- We recommend setting up your profile ahead of the registration date so you can sign up for camp as quickly and easily as possible.
- Once your registration is complete, add details for every camper in your household. Just choose “Add a person…” It’s that easy!
On the day of the pre-sale, click the Purchase button on the bottom of this page and start a reservation to purchase camps for each of your campers.
- If you are experiencing trouble with registering or do not have access to a computer, please call our Reservations Staff at (919) 220-5429 ext. 313.
When can I register for summer camp?
- January 21, 2020, 9:00am- Supporting Member Presale
- January 23, 2020, 9:00am- Explorer Member Presale
- January 30, 2020, 9:00am- Open Registration to the General PubliC
Is there a cancellation policy?
Under our policy for this summer, you may cancel any camp for a full refund, provided that you make your cancellation before May 22. If you intend to cancel any camp this summer, it is helpful for our planning purposes for you to do so before May 22.
To provide you additional flexibility, you may cancel or make changes after May 22, but these must be done at least two weeks prior to the start of your session. Cancellations after May 22 will be subject to a $30 fee per camp session. Individual changes to a different session will be accommodated based upon availability.
In the event that the Museum should cancel a camp, you will receive a full refund for the session.
Are you able to accommodate my child with medical allergies and/or special needs?
- We are happy to work with you to adjust our purchase boxed lunch menu for food allergies/intolerances. See the section below “What is included in the boxed lunch?” for more information on camp lunches.
- In the case of severe food allergies, please be aware that it is not possible for us to monitor the food other children bring into camp.
- Our staff is trained to use EpiPens in the event of an anaphylactic event. An EpiPen authorization and waiver of liability form is available Once complete, please hand this form to the Site Director along with your EpiPen when you check-in. If you do not have a form, they will be available for you to fill out at check-in.
- Other than EpiPens, the Museum will not be responsible for administering medication to children.
- The Museum is committed to full and equal opportunity for children to enjoy the camp experience and reasonable modifications will be considered.
- While we hope to offer our camps to as wide a range of children as possible, it is not possible for us to offer one-on-one care.
- If your child has significant behavioral, physical, or psychological considerations, please discuss camper readiness with the Camp Manager directly at firstname.lastname@example.org .
Where is the Chapel Hill camp happening in 2020?
We are excited to be returning to Montessori Community School (MCS) for Summer Camp 2020. The beautiful MCS is located at 4512 Pope Road, Durham, NC 27707, convenient to Chapel Hill, and near 15-501 and I-40.
What do I do if I need to pick up my child early from camp?
Please let the Site Director, and if possible, your camper’s educator, know ahead of time so they can have your camper ready to go.
We understand that plans sometimes change. You can email camp administrators at email@example.com at any time or call our main Museum phone number, 919-220-5429 between 9:00am and 4:30pm. When arriving outside of normal pickup times, please go to Camp Headquarters. Camp administrators will locate your camp and have your camper brought to Camp Headquarters. Please note that summer parking can be exceptionally challenging, so please leave extra time to find a space.
What do I do if I need someone else to pick up my child from camp?
- Authorized pickups are entered through your UltraCamp account and can be adjusted at any time.
- The week before camp, check your email for the names of individuals authorized for pick up and add anyone else through UltraCamp.
- You can also speak with or contact camp staff with changes during the week.
What sort of activities will my camper participate in?
Our camp days are filled with a variety of hands-on activities based around each camp’s theme. These activities are designed to be fun and exciting while helping campers to develop skills and positive habits in scientific and critical thinking. Actual schedules may vary, based on weather, preferences of camp groups, and other factors. We design our curricula to include structured activities, and unstructured free-play, taking advantage of both indoor and outdoor spaces to accommodate different learning styles and energy levels. Check out the A Day at Camp page for a sample day of camp.
Who are your educators?
Our summer camp staff come from a variety of backgrounds, but all are experienced in working with kids in science and nature exploration. We select our camp staff based on their educational experience and scientific background. Many of our camp educators are full-time teachers during the year. Both our educators and assistants undergo training ahead of each summer camp season.
How many campers are in a group?
- Our Age 4-Kindergarten camps are capped at 16 per group.
- All other age groups are capped at 18 campers.
- Each group has two adult staff and usually a high school volunteer helper.
- During the day, campers may participate in paired and small group, as well as whole group activities.
- All of our technology camps are structured to work in pair and small group environments. For more information, check out our Tech Camp FAQ.
What is included in the boxed lunch?
- All options are subject to change based on product availability.
- Any substitutions will be made with comparable products.
- We are happy to work with you to adjust our menu to accommodate for food allergies/intolerances.
- All boxed lunches are peanut free.
- We can only sell camp lunches on a week-long basis.
Regular Lunch Option:
- Monday- Cheeseburger, Side, Fresh Fruit, Water Bottle
- Tuesday- Chicken tenders, Side, Fresh Fruit, Water Bottle
- Wednesday- Cheese quesadilla, Side, Fresh Fruit, Water Bottle
- Thursday- Hot dog, Side, Fresh Fruit, Water Bottle
- Friday- PB&J (soy nut butter), Side, Fresh Fruit, Water Bottle
Vegetarian Lunch Option:
- Monday- Black Bean Burger, Side, Fresh Fruit, Water Bottle
- Tuesday- Half Herbivore sandwich*, Side, Fresh Fruit, Water Bottle
- Wednesday- (Meatless) cheese quesadilla, Side, Fresh Fruit, Water Bottle
- Thursday- Loblolly Wrap**, Side, Fresh Fruit, Water Bottle
- Friday- PB&J (soy nut butter), Side, Fresh Fruit, Water Bottle
- *Herbivore sandwich- Sliced mushrooms, spinach, tomatoes, house pesto spread
- **Loblolly wrap- hummus, green peppers, mushrooms, tomato, sweet potatoes, and cucumbers
What happens during Afternoon Care?
Afternoon Care is an opportunity for your child to spend free time participating in activities of their choice. For $45 a week your child can play structured games outside (weather permitting) or participate in games, stories and other indoor activity choices. Afternoon Care is a fun way for your camper to finish their camp day! Afternoon Care is from 3:00pm to 5:30pm.
Can I exchange sizes for my camp t-shirt?
When available, yes! Just ask the camp Site Director and they will be happy to give you a different size.
What happens during Morning Care?
During Morning Care, campers will have a variety of activities from which to choose. Building activities, art projects, and games of all kinds allow campers to spend the morning meeting new friends and gearing up for the camp day ahead! Morning Care is from 8:00am to 8:55am and costs $25 a week.
What should my child bring to camp?
Please send your child with a morning snack, lunch, water bottle and an extra change of clothes. Campers in afternoon extended care should also bring an extra snack. Please label all items. Campers should dress in comfortable clothing and closed-toe shoes for indoor and outdoor Museum exploration.
Is there a way for me to know what my child will do in their camp?
The week before camp, you will receive an email with your camp name, location, and other information about the week. You will also receive updates through email throughout the week with prompts to ask you children about their day and a link to a photo gallery of your camper’s group.
How does drop-off, pick-up, and parking work?
At the Museum
- Camper drop-off in the morning will be on our Southside parking lot, across the street from the main Museum. Just park your car in an available spot, and walk your camper up to our Camp Tent, which should be highly visible on the southside curb near the Picnic Dome and classrooms. One of our camp administrators will sign your child in, and direct you to the appropriate space.
- For 3:00 afternoon pickup, we offer Curbside Camper Pickup! Between 3:00-3:15pm, follow the signs on Murray Avenue to queue up along the curb in our Southside parking lot. Camp Educators will help load your camper into your vehicle so you never need to leave your car!
- All adults are required to show an ID to sign out their camper every day of camp. Please have your ID ready to show a camp staff member when you pull up to the loading zone.
- For a map of curbside pickup
In Chapel Hill
- For morning drop-off you can park in the lot at the front of the school and bring your camper around the side of the building to the courtyard. There will be signs to help direct you to camper drop off. A camp administrator will be there to sign your camper in, and point you to the appropriate space. For a map of drop off please click here.
- For 3:00pm pickup, you can drive up to the very front of the school and queue up for curbside pickup. For a map of curbside pickup please click here.